1. Who we are
“We”, “us” or “our” means The Maffia nv, with its registered office at Veldkant 33a, 2550 Kontich, Belgium and with company number 0680 482 615. We act as controller for the personal data we gather through your use of our website.
information in relation to the processing of personal data through your use of
the website. For our privacy practices in relation to our services, we refer
you to the agreement as may be concluded between us.
Your privacy is important to us, so we’ve developed this Privacy
Policy that sets out how we collect, disclose, transfer and use (“process”) the
personal data that you share with us, and which rights you have. Please take a
moment to read through this policy.
If you have any questions, concerns or complaints regarding this
request to exercise your rights as set out in article 4, you
can contact us:
Via-mail: firstname.lastname@example.org to the attention of our managing partner as privacy officer;
By post: to The Maffia NV,
Veldkant 33a, 2550 Kontich, Belgium;
2. How we use and collect your personal data
Personal data is defined as any information relating
to an identified or identifiable natural person. Identifiable refers to
identifiers (such as name, identification number, location data, etc.), that
can be used to directly or indirectly identify a natural person.
personal data we collect, is collected and used for the purposes as listed
the event you use the contact form on our website, we will use your personal
data in order to reply to your query, via e-mail or telephone.
the event you create a profile on our website or the MaffiaMatch Platform or
you provide us with transaction data, we collect your personal information in
order to save such information, to make a payment for the purchase of your
services, to provide you with our services and permit us to send you your
orders or to contact you.
personal data will be used to communicate with you, in particular by providing
feedback on questions you might have asked us via the contact form or by
responding on emails or messages within the MaffiaMatch Platform.
personal data will be used to communicate with you about other opportunities
that match your profile or company based on the information you provide.
process your usage information for the purpose of supporting the website and to
improve your user experience. This goal extends to monitoring the safety,
availability, (performance), power, and health of our website.
event you register for our newsletter, your e-mail address will be used in
order to send you our newsletters, which may include invites to events,
seminars, etc. organized by us.
process your personal data in order to enforce or comply with the rights
granted on the basis of the applicable legislation (such as establishing or
defending against legal claims) if necessary.
may also use your personal data to fulfill our obligations based on applicable
The following categories of personal data can be
Contact data: in the event you make use of the contact form, you
will be asked to provide the following information: name, e-mail address, phone
number, and any personal data that you choose to put in the designated blank
field (please do not provide us with any sensitive information, such as health
information, information pertaining to criminal convictions, or credit
card/account numbers). This is information that is provided directly by you.
Profile data: If you create an account on our website, we collect
the following personal data: name, telephone number, e-mail address, services,
competences, experiences, languages, LinkedIn url (to complete according to
profile data collected). This is information that is provided directly by you.
Newsletter: If you register for our newsletter, you will be
asked to provide your e-mail address. This is information provided directly by
Usage data: We collect personal data regarding your activities
on our website: IP address, device ID and type, referral source, language
settings, browser type, operating system, geographical location, length of
visit, page views, or information about the timing, frequency and pattern of
your service use. This information may be aggregated and used to help us
provide more useful information regarding the use of our website. In the event
the usage data is completely anonymized (and can therefore not be traced back
to you as an individual), this will not be considered personal data for the
collected through your use of the website.
Transaction data: We collect personal data relating to transactions
that you make through the website, including your “contact data”, payment
information and the goods and/or services purchased. This is personal data
provided directly by you.
The legal basis for the processing your personal data
is the necessity to execute a contract (if you as a candidate apply for a job
offer, whereby the contract consists of verifying whether your profile might be
considered and the possible continuation of the application) or possibly establishing
a contract (if you as a company request an offer for our services).
If your email address is used for direct marketing
purposes, the legal ground for processing is consent. In this case,
you will, at all times, have the right to withdraw your consent. This will,
however, not affect the lawfulness of any processing done prior to the
withdrawal of consent.
Your personal data will solely be used for the purposes as set out
in this article.
3. Retention of your data and deletion
Your personal data will be
retained for a period of 1 year, unless a longer period is necessarily to
achieve the purpose for which they are kept. If a longer period is applicable,
we will always ask for your consent.
In the event you withdraw your consent or you
object to our use of your personal data, and such objection is successful, we
will remove your personal data from our databases. Please note that we will
retain the personal data necessary to ensure your preferences are respected in
The foregoing will, however, not prevent us from
retaining any personal data if this is necessary to comply with our legal
obligations, in order to file a legal claim or defend ourselves against a legal
claim, or for evidential purposes.
In the event you withdraw your consent or you object to our use of your
personal data, and such objection is successful, we will remove your personal
data from our databases. Please note that we will retain the personal data
necessary to ensure your preferences are respected in the future.
foregoing will, however, not prevent us from retaining any personal data if
this is necessary to comply with our legal obligations, in order to file a
legal claim or defend ourselves against a legal claim, or for evidential purposes.
4. Your rights
This article lists your principal
rights under data protection law. We have tried to summarize them for you in a
clear and legible way.
To exercise any of your rights,
respond to your request without undue delay, but in any event within one month
of the receipt of the request. In the event of an extension of the term to
respond or in the event we do not take action on your request, we will notify
The right to access
You have the right to confirmation
as to whether or not we process your personal data and, in the event we do so, you
have the right to access such personal data, together with certain additional
You have the right to receive from
us a copy of your personal data we have in our possession, provided that this
does not adversely affect the rights and freedoms of others. The first copy
will be provided free of charge, but we reserve the right to charge a
reasonable fee if you request further copies.
The right to rectification
If the personal data we hold about
you is inaccurate or incomplete, you have the right to have this information
rectified or, taking into account the purposes of the processing, completed.
The right to erasure (right to be forgotten)
In some circumstances, you have the right to the erasure of your
personal data without undue delay. Those circumstances include:
personal data are no longer needed in relation to the purposes for which they
were collected or otherwise processed;
withdraw your consent, and no other lawful ground exists;
processing is for direct marketing purposes;
personal data have been unlawfully processed; or,
is necessary for compliance with EU law or Belgian law.
There are certain exclusions to the
right to erasure. Those exclusions include where processing is necessary,
exercising the right of freedom of expression and information;
compliance with a legal obligation; or,
the establishment, exercise or defense of legal claims.
The right to restrict processing;
You have the right to restrict the
processing of your personal data (meaning that the personal data may only be
stored by us and may only be used for limited purposes), if:
contest the accuracy of the personal data (and only for as long as it takes to
verify that accuracy);
processing is unlawful and you request restriction (as opposed to exercising
the right to erasure);
no longer need the personal data for the purposes of our processing, but you
require personal data for the establishment, exercise or defense of legal
have objected to processing, pending the verification of that objection.
In addition to our right to store
your personal data, we may still otherwise process it but only:
the establishment, exercise or defense of legal claims;
the protection of the rights of another natural or legal person; or,
reasons of important public interest.
We will inform you before we lift the restriction of processing.
The right to data portability
To the extent that the legal basis
for our processing of your personal data is consent, and such processing is
carried out by automated means, you have the right to receive your personal
data from us in a structured, commonly used and machine-readable format.
However, this right does not apply where it would adversely affect the rights
and freedoms of others.
You also have the right to have your
personal data transferred directly to another company, if this is technically
possible, and/or to store your personal data for further personal use on a
The right to object to processing
You have the right to object to the processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for:
performance of a task carried out in the public interest or in the exercise of
any official authority vested in us;
purposes of the legitimate interests pursued by us or by a third party.
If you make such an objection, we
will cease to process the personal information unless we can demonstrate
compelling legitimate grounds for the processing which override your interests,
rights and freedoms, or the processing is for the establishment, exercise or
defense of legal claims.
You have the right to object to our
processing of your personal data for direct marketing purposes (including
profiling for direct marketing purposes). If you make such an objection, we
will cease to process your personal data for this purpose.
If you consider that our processing
of your personal information infringes data protection laws, you have a legal
right to lodge a complaint with a supervisory authority responsible for data
protection. You may do so in the EU member state of your habitual residence,
your place of work or the place of the alleged infringement. In Belgium, you
can submit a complaint to the Authority for the protection of personal data (Data
Protection Authority), Drukpersstraat 35, 1000 Brussel, email@example.com, https://www.dataprotectionauthority.be/contact-us,
The right to complain to a supervisory
Providing your personal data to others
In order to provide you with our website, we work with
service provider to process and store your personal information. We use the
following categories of service providers:
All data is stored in accordance
with EU GDPR legislation. The servers are in a data center in France. Address: Datacenter OVH, 59820 Grevelingen, France.
We may also disclose your personal data in the event such disclosure
is required or necessary in order to fulfil a legal obligation. We may also
disclose personal data in order to protect your vital interests or the vital
interest of another natural person.
As such, we do not disclose your personal data to our social media partners. We do, however, make use of social media plugins to direct you to our social media channels and to allow you to interact with our content. These social media channels are (Facebook, Instagram, LinkedIn,). In the event you click such link, such social media service provider may collect personal data about you and may link this information to your existing profile on such social media.
We are not responsible for the use of your personal data by such
social media service provider. In such case, the social media service provider
will act as controller. For your information only, we have included the
relevant links (these may be changed from time to time by the relevant service
5. international transfers
will not transfer your personal data outside of the European Economic Area
We reserve the right to make amendments to this